}
Know How

Formal Meeting Structure

Step 2: During the Meeting

  • Start the meeting only when the quorum is present. The quorum is set in the bylaws of your organisation.
  • Have all the members present at the meeting sign their names in the attendance book at the start of the meeting. These names will be entered into the minutes.
  • Ensure that the agenda is being followed with the time limits strictly adhered to.
  • Instruct the secretary or assistant to write down the main points of the meeting, including any motions and resolutions which will be incorporated into the minutes.
  • Ask at the end of the formal meeting if anyone has any other matters to add.
  • Fix the date for the next meeting and formally close the meeting.
  • Watch this short video in which Efua Elens-Edeh explains how to conduct an effective board meeting: