Formal Meeting Structure

Step 3: Board Members and their Roles

• Feel responsible for the following when being the chairperson:
  • facilitating and directing the meeting
  • ensuring that the notice and agenda were properly shared prior to the meeting
  • managing of time to complete all the agenda items and that all the present members get a fair opportunity to participate and express their views
  • arranging a revote in case of a tie

• Feel responsible for the following when being the secretary or assistant:
  • scheduling the meetins and sending out the relevant documents in time
  • preparing a proper attendance register to be signed by all the members present
  • recording of the meeting for the minutes